Bylaws
The governing document of the Hinton Men's Shed Society
The following bylaws govern the operations, membership, and leadership of the Hinton Men's Shed Society. They are organized by section for easy reference.
Section 1 — Name
The organization shall be known as the Hinton Men's Shed Society, incorporated under the laws of the Province of Alberta.
Section 2–4 — Membership
Membership is open to persons aged 18+ who are Alberta residents and support the Society's objectives. Junior members under 18 may participate with parental consent. Fees are determined at General Meetings. Members may withdraw by written notice. Suspension and reinstatement are managed by the Board of Directors.
Section 4 — Code of Conduct
All members must treat others with respect, maintain safety standards, share space responsibilities, contribute to a positive atmosphere, keep conversations neutral (no politics/religion/gossip), and abide by zero-tolerance policies against bullying, harassment, and discrimination.
Sections 5–8 — Board of Directors
The Executive Committee consists of a Chair, Vice-Chair, Secretary, Treasurer, and three Directors. The Board meets at least quarterly with a quorum of four. Members are elected at the Annual General Meeting. Vacancies may be filled by Board appointment until the next AGM.
Section 9 — Chair
The Chair presides over all meetings, provides leadership and direction, and serves as the primary spokesperson for the Society.
Sections 10–11 — Secretary
The Secretary maintains all records including: minutes of meetings, membership roll, official correspondence, bylaws and amendments, financial records in coordination with the Treasurer, and any other documents required by law or the Board.
Section 12 — Treasurer
The Treasurer manages the Society's finances, maintains accurate financial records, prepares reports for the Board and membership, and oversees the annual budget.
Sections 13–14 — Auditing
The Society's financial records shall be audited annually. An auditor or audit committee shall be appointed at the Annual General Meeting to review the Treasurer's records and report to the membership.
Sections 15–18 — Annual Meeting
The Annual General Meeting shall be held once per year. Notice shall be given at least 14 days in advance. Business includes election of officers, review of financial statements, appointment of auditor, and any other matters. Special General Meetings may be called by the Board or by petition of members.
Section 19 — Voting
Each member in good standing is entitled to one vote. Decisions are made by simple majority unless otherwise specified. Proxy voting is not permitted.
Section 20 — Remuneration
Board members and officers serve without remuneration. Reasonable expenses incurred in the performance of duties may be reimbursed with Board approval.
Section 21 — Borrowing Powers
The Society may borrow funds as needed for its operations, subject to approval by the Board of Directors and, for significant amounts, by the membership at a General Meeting.
Section 22 — Bylaw Amendments
These bylaws may be amended by a two-thirds vote of members present at a General Meeting, provided that notice of the proposed amendment has been given at least 14 days in advance.